How to Manage Your Files When You Are Running a Business?
If you are a business owner, you are bound to deal with clients regularly. On top of that, you have several quotations, briefs, and lists to prepare to get through with your daily bundle of tasks. In the middle of everything, many drafts are created that you will not probably need any time in the future.
Too many docs on your computer can take over a lot of space if they are not appropriately managed. At the same time, it becomes very confusing to pick and choose the files you want to work on amongst the thousand files that are acquiring space on your laptop. Here are a few easy tips and tricks that you can consider when you start working with files!
Create a NAS
There are a few questions that will pop up in your head as you read this topic. What is NAS? Well, NAS, also known as Network Attached Storage, is a way of creating a link that acts as a storage device between your computer and internal files and folders.
You can quickly access all your files and folders, starting from your laptop to desktop to your mobile phone. It basically creates a link for you to access each and every folder that you have created or stored in either of your devices without a single additional step. Apart from this, a NAS network will also take automated backups and mirror data on dual drives.
Learning how to map a network drive on mac is not all that difficult. On your MacBook, open the Apple Menu > System Preferences > Users and Groups, then select Login Items, and finally select the network drive you would like to add.
Create a Backup
With so many files and workloads, you want to make sure that you are not missing out on anything at all that might put you at a loss. It is vital to take a backup every day if the files you are working on are important. The moment you miss to back up a file, it could lead to data loss.
Microsoft can be a nice company with great products, but if we look a bit closer at what has been happening with the fast-paced digitalization, then we are sure that Microsoft is not the go-to software anymore for creating and saving files for a lot of people. If you have a lot of files that you work with, it is always better to work on a cloud-based system.
You can always take backups of your local files, but what if your laptop crashes even before taking the backup? Well, in order to save space on your computer and save you from the drastic effect of losing all your files, it is always best to work on applications that keep your work on the cloud.
For example, with Google Docs, you can easily create, edit, save and share your files without eating away space on your laptop.
Your laptop will create files and sort them as per names or modification dates, and it can be tiring to look for one single file. To fix this issue, we suggest you create a computer funnel system using a folder. You can sort your files based on months or projects, which will make it easier for you to track down a particular file with much more ease and accessibility.
How to Recover Your Data?
You can take all the precautions you want to create a safe space for all your files and folders, but what if you accidentally lose your files for which you do not have the backup? It is crucial to be aware of the steps that you need to follow to recover your data as much as you can.
The data on which you work is crucial, and it can cost you a lot if you lose some of the important files. You would be surprised to know that even when you delete the files from your Recycle Bin.
So, there is hope for recovering your file. Just make sure that you have the right tools and instructions.
Final Statement – How to Manage Your Files When You Are Running a Business?
Computer systems have made our lives easier than ever. Transactions, briefs, calculations, proposals, and almost everything else that is required to run a business without stepping into any fallacies are very important documents.
But all of these devices need to be supported and used well enough not to exhaust their resources completely. If you just know a few tips and tricks and become someone better at managing their files, you will have fewer things to worry about.